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How to Upload Photos

Index
  1. Purpose
  2. What is the procedure for uploading?
  3. What should I put in the Title Box?
  4. What should I put in the IMO box?
  5. What should I put in the Pennant Number box?
  6. What should I put in the ENI Number box?
  7. What should I put in the Description Box?
  8. Selection of Category
  9. Selection of Location
  10. Selection of Date of Photo
  11. How many photos of a vessel can be posted at the same time?
  12. What if I do not know the name or type of the vessel?
  13. What if duplicate photos are posted?
  14. If an uploaded photo does not appear on the site, what should I do?
  15. Why are photos deleted?
  16. What is the deletion process?
  17. Will photos remain on the site indefinitely?
  18. Criteria for deletion of old photos
  19. Exceptions to Site Standards


These guidance notes and procedures are intended to ensure that the Shipspotting site can display your photograph to best advantage and provide an effective search facility for the benefit of all visitors.

If you have any queries, please use the Contact button at the top of the page.

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Before your first upload, please read Site standards for photos, which set out the requirements for photos acceptable to Shipspotting, including some variations for specific categories. These are reviewed and updated from time to time, so it may be useful to revisit them. All changes are notified on the Members Forum under Site-related news, functions and modules (use link to the Forums above))

IMO numbers are of vital importance for the functioning of much of the site. If you are not certain about what they are, please see http://en.wikipedia.org/wiki/IMO_number

PREPARE TO UPLOAD

Check that the photos to be uploaded meet Site Standards. If they do not, see if they can be adjusted to comply by using photo manipulation software such as Picasa (see FAQ on this site). Photo manipulation (sometimes called enhancement or editing) is a matter of routine for most photographers, including experienced photographers using expensive equipment. It is particularly useful for levelling a sloping horizon, or cropping, or compensating for poor light conditions, or when there has been camera shake. We have a short guide to Photo Manipulation in the FAQ menu.

Prepare the information that you will need. For commercial vessels, many use the Equasis site for useful information about vessels, including IMO numbers, correct names, age and ship type.

You will need to register on http://www.equasis.org/EquasisWeb/public/HomePage, which is free. Some members use it as a means of correctly spelling the vessel name during uploading, by first pasting the Equasis information to the Description box, and then pasting the name from there to the Title box.

HOW TO UPLOAD

After Login, open the My Photos link below your login name. To upload a photo, select “Upload a new photo” which will present you with a blank submission form.
First attach your photo file using the Browse button
Note that most of the boxes on the submission form require action, as below.


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Normally, only the vessel name should be placed in the Title box (except for Mystery ships, Harbour overview and Shipping Companies’ Funnel marks categories). For a few categories additions are required – for example fishery hull numbers for fishing vessel categories, or national prefixes and pennant numbers for military vessels. These additions are all explained under the relevant Category guidance.

To assist effective searching by members and for consistency, please use only the standard 26-letter English-language alphabet, preferably in capitals. But please feel free to add the name in the relevant national script in the Description box.

Correct spelling is important also to ensure that you photo is properly linked to others – please pay particular attention to the difference between “2” and “II”, and note that the official register version take preference over what may be painted on the ship, particularly regarding punctuation and abbreviations. For merchant ships, the version used on Equasis is usually that used on Shipspotting. Please use only one space between words or numbers in the name. Some members first paste the Equasis information to the Description box, and then copy the name from there to the Title box. If in doubt, please ask.

An IMO number must not be placed in the Title Box as it will be added automatically.

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This box can only be used for an IMO number of seven digits. If the ship has no identified IMO number, the "Irrelevant" box must be ticked. For example, most military Ships, inland vessels, sailing vessels, smaller yachts and fishing vessels do not have IMO numbers.

The IMO number may be found from Equasis or other reliable sources such as http://www.vesselfinder.com/. Alternatively, you can find the IMO number from another photo of the same ship already on this site.
Please do not enter other types of number, for example Miramar internal ID numbers or national official numbers.



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For Military vessel categories, as well as Coastguard and Law Enforcement and relevant vessels in subject categories (eg casualties or ship scrapping), the hull or pennant number should be entered, including its any ship type prefix, without spaces, for example D36 or FFG40. Please do not use more than one space between name and pennant.

Please leave empty if irrelevant.

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ENI numbers are a unique numbering system for commercial inland vessels operating in Europe. They consist of eight digits, of which the first three are a national code. See http://en.wikipedia.org/wiki/ENI_number
For more details, see the Inland Vessels category.

Please leave empty if irrelevant.

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If you are unable to add the port location using the box below you must add it here. Also if the date of the photo is not known exactly, the most best possible dating must be added (for example "August 2015", "1999" or "1960s")

You are welcome to put as much or as little additional information about the ship as you wish (although you must add something).

Many members and visitors are interested to read more about the history of the ship and the activity or location depicted. Such information could include description of the vessel, its trading patterns or ownership, or its cargo. Any of the mandatory information from other boxes (eg IMO, ship type, date and location where the photo was taken) may also be shown here. Or you may ask questions here if you unsure about the correct information.

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Please select the category from the drop-down menu with care as it is important to members in making searches.
Many more numerous ship-types have been divided by more specific function, by year range or by size into subcategories. The most specific category for the image should be chosen.

PHOTOS WITH MORE THAN ONE SHIP

Two or more vessels of the same ship type.
Upload to the category or subcategory for that ship type. If the photo shows several vessels that are from different subcategories within a category, upload it to the main category - not a subcategory. Enter the IMO for the most prominent vessel in the image. Show all IMOs in the Description box.

Two or more vessels of different categories.
Use the Shipping category except that where one vessel is dominant in the image compared with the others such as an attending tug or bunkering tanker, upload to the main vessel’s category. If vessels from different categories are equally important to the image, upload to the Shipping category. In both cases enter the IMO for the largest vessel in the image and add others in the Description box.

Bulkers.
Upload to the subcategory Bulkers Including More Than One Ship.

Fishing Vessels.
Upload to the subcategory Overview - Fishing Fleets

General Cargo Ships.
Upload to the subcategory General Cargo Ship Photos, More Than One Ship.

Military Vessels.
Upload to subcategory Formation and Group Shots

In the case of an area with many ships anchored, with no harbour facilities clearly seen, ensure that the photo is placed in the Shipping category, not in the Harbour Overviews category. The photo must comply with the Photo Standard requiring the ships to be the main subject and details of at least some ships must be visible. Distant views and shots where the ships are a small part of the image are not acceptable.


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Begin typing the port or other area where the photo was taken and suggestions will normally drop down for selection.

If “No Ports Found!” appears, or if the photo is taken away from any port, please tick the Unknown box and add detail of the location to the Description box.
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Use the calendar provided to select the date the photo was taken.

If you do not know the date, tick the Unknown box and add the best precision that you can to the Description box.

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Your work is done! Tick the box agreeing to the site conditions and press the Upload Photo button.

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When posting multiple photos of the same vessel taken on the same date, the submission must be restricted to a maximum of 4 photographs and with a significant change of aspect or angle between the images.
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If you don't know the name of the vessel, you are welcome to post the photograph to the site in the Mystery Ships category. Please add as much information as you can in order that the membership can try to identify the vessel. An informative title, such as ‘Unknown Japanese Tanker’ or ‘Unknown tug at Singapore’, is preferred to just ‘Unknown’.

If you have the name but cannot find the ship's category, please add your photo to the subcategory "Ships to be reclassified/waiting identity details".

Please watch your photo or the comments page at http://www.shipspotting.com/gallery/view_comments.php and when a ship is firmly identified it should be moved to the appropriate category, with the required details inserted, provided the image meets Shipspotting’s Photo Standards. Otherwise it should be deleted. For more explanation see http://www.shipspotting.com/support/faq.php?category=Mystery%20ships.

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Duplicate (identical) images are occasionally uploaded, usually by error without member awareness. If you discover that you have loaded a duplicate, use the Edit Photo link just above one of the images. On the resulting page there is a Delete photo button.

If a duplicate is discovered by Admin, it will be removed without the usual deletions process being followed (see FAQ on Deletions).

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First wait for a few minutes. The site may be temporarily slow.

Then try again. Then check My Photos to ensure that the photo has not been added to the site more than once. If so, delete all but one image.

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Photos are deleted for non compliance with site standards. Frequent reasons include those listed below.

* Image too dark for details of ship to be seen.

* Full vessel not shown, eg just a bow or stern section etc.

* Blurred or out of focus image.

* The ship is not the main subject focus in the image i.e. where scenery is dominant, or people are seen posing in front of the vessel

* Duplicate images taken at the same time have been uploaded, possibly without member awareness. These may be deleted without the usual process being followed - see below.

* Large watermarks cover the main subject image.

SEE SEPARATE FAQ titled \"Site Standards for Photos\" http://www.shipspotting.com/modules/xoopsfaq/index.php?cat_id=12
SEE SEPARATE FAQ titled \"Watermarks\" http://www.shipspotting.com/modules/xoopsfaq/index.php?cat_id=22
SEE FAQ BELOW titled \"What is the deletion process?\"

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WHY DELETE?

Members can take pride in having their photo submissions published after meeting site standards defined in the FAQs. The following procedure enables all members, particularly new members, to identify the type of photo which is considered for deletion. The process is designed to encourage and help members improve their skills.

QUALITY CONTROL ACTION

Volunteer Admins inspect each photo submitted and check it against site standards. If they are met, the photo is accepted. The Admin then ensures that the photo destination is within the correct category.

If the photo does not meet site standards (see FAQ Site standards for photos), then the following options are available:-

ADMIN ADVICE

If the Admin has time available, the member may be contacted. The problem is outlined and the member can either delete, or manipulate the image and resubmit. Manipulation may include levelling the horizon, cropping, correcting darkness or blur, etc. If the member does not respond, then one of the following actions is taken.


SLOPING HORIZON

If the only problem is a sloping horizon, the Admin notes in the Description field “The horizon can be made level by the Straighten tool in Picasa (see site FAQ), or by other photo manipulation software”. The image is then transferred to the “Considered for deletion page.

PHOTO MANIPULATION POSSIBILITY

If the problem may be suitable for manipulation, the image may be transferred to the page titled “Photos for attention of manipulation advisor”. The Admin with that responsibility will then apply Picasa tools and send before and after manipulation images to the member’s email address as a demonstration of what can be done.

If possible the member is advised that the xPicasa image can be uploaded to the site. The original upload is deleted.

Members who have previously been advised of manipulation software are reminded of its existence.


CONSIDERED FOR DELETION

If manipulation action is not considered a remedy for a photo inconsistent with site standards – too dark, part ship only, blurred, cluttered foreground, ship not main item in image, ship too distant and resolution too low to crop, etc – then it is transferred to the “Considered for deletion” page. A brief reason is shown in the Description field.

DUPLICATES

If an image is a duplicate of another - perhaps a submission action of which the member is unaware - it may be immediately deleted by the Admin.

DELETION

Photos in the Consider for deletion category, and the comment of the category Admin, are reviewed (considered) by the Webmaster or his delegate.

If the comment of the category Admin is accepted, Images are deleted from the site. The member is advised of the deletion.

If the comment of the category Admin is not agreed, the issue is discussed with the category Admin and the photo possibly returned to its category

When a picture has been deleted from the site and the member notified with the reason given for deletion, it is not allowed to be re-posted to the site unless it has been manipulated to conform to the site rules. If a picture is again uploaded as it was, without any alteration, it will be deleted without further refferal to the member.

The webmaster has regularly told members that they can contact him directly if they are unhappy about a deletion.

MEMBER RESPONSIBILITY

Members are advised to watch their My Photos album for any changes of submitted category to “Considered for deletion” or “Photos for attention of manipulation advisor”. For information, they are also advised to review those pages also.

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Not necessarily. Reviews are made by category Admins from time to time and may result in a transfer to the Consider for deletion category, with a reason stated in the Description.

The reason will refer to published site standards, as current at the time of the review, EXCEPT for

Item 1 re resolution. This has been upload screen controlled for some time. Photos previously on the site may remain if all other site standards, as varied below, are met.

Item 8 re sloping horizons. This will not be strictly applied for photos uploaded in 2008 and earlier years. It was 2009 before photo manipulation was generally accepted as normal practice,

Item 9 re date and location data. This will not be strictly applied for photos uploaded in 2008 and earlier years. Because of the level of Admin resources available at that time.

IMO information requirement. This will not be strictly applied for photos uploaded in 2008 and earlier years. Because of the level of Admin resources available at that time.

See http://www.shipspotting.com/modules/xoopsfaq/index.php?cat_id=12
and
http://www.shipspotting.com/modules/x ... q/index.php?cat_id=1#q134

Before any photo is deleted the Webmaster or his delegate must agree with a category Admin. Each decision regarding deletion of old photos will be subjective, but follow the Criteria and Exceptions guidelines below.

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Photos are not considered for deletion only because they are old.

Reviews are not made only for the purpose of identifying photos that do not meet current site standards. They occur when a category needs a subcategory classification variation, or when there has been an absence of Admin resource.

Site standards have varied, and will continue to vary. The variations are made after Admin group discussion and experience. For the volunteer Admin group of more than 20 people, it is not practical to keep a list of changes and apply them only to photos accepted after the date of introduction of the change. Some changes are minor, for example when the wording of a FAQ is improved for clarity, or to extend criteria for acceptance. If a significant change is made, members will be advised in the Forum.

The reasons for considering deletion of old photos may include one or more than one of the following:-

…..The photo may be of such poor quality that the vessel characteristics cannot be seen.

…..There may be other better photos on the site of the same ship in the same time period.

…..The photo may not have been reviewed when uploaded, because of the lack of Admin resource.

…..The photo may be in blatant breach of site standards


The uploading member will be advised of the reason for the deletion. It is expected that members will have kept the source image in their own files.

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There are occasions when current published site standards are not relevant, and will be waived by a judgment agreed between a category Admin and the Webmaster or his delegate. For example:-

…..Shots of historical value may be retained, even if the quality is poor or the resolution is low.

…..Photographs of ships doing unusual tasks in unusual places may be retained.

…..A poor image may be retained when there is no other photo of the vessel on the site,

…..Research and interest values of the site may determine that a photo should remain.

The reason for waiving site standards will be added to the Description for the photo.


COLLECTIONS OF OLD PHOTOGRAPHS

These will be retained, and more can be submitted.

Where the exact date of the photo and the location are unknown, show (or edit add) as much information as can be recalled. Approximate details are acceptable

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